HomeMy WebLinkAbout033172 RES - 09/19/2023Resolution authorizing a three-year service agreement with ESO
Solutions, Inc., of Austin, Texas, for replacement records
management system software and support to be utilized by the Fire
Department in an amount not to exceed $238,675.05 with FY 2023
funding from the General Fund.
WHEREAS, the Corpus Christi Fire Department currently utilizes a records
management system software product (known as Firehouse) provided by an entity that
was subsequently acquired by ESO Solutions, Inc., and for which both upgrades and
product support are being discontinued;
WHEREAS, ESO's replacement records management system software product is
essential for the Fire Department's documentation of all operational and non -operational
activities, facilitating reporting requirements, scheduling, emergency response
documentation, training, inventory, maintenance and repairs, as well as fire prevention
activities such as inspections; and provides transfer compatibility and integration of data
between the existing system software to the new system software;
WHEREAS, State law provides that such procurements, as outlined above, are
subject to statutory procurement requirements, including competitive bids, unless an
exception applies;
WHEREAS, there is a statutory exception for this procurement in Local
Government Code, Sec. 252.022(a)(2), as this purchase is necessary to preserve or
protect the public health and safety of the municipality's residents; and
WHEREAS, there is also a statutory exception for this procurement in Local
Government Code, Sec. 252.022(a)(7)(A), as this purchase is available from only one
source due to copyrights, special processes, patents, or natural monopolies.
Be it resolved by the City Council of the City of Corpus Christi, Texas:
Section 1. The City Council specifically finds that the foregoing statements included in
the preamble of this resolution are true and correct and adopts such findings for all intents
and purposes related to the authorization of this procurement.
Section 2. The City Manager, or his designee, is authorized to execute a three-year
service agreement with ESO Solutions, Inc., for the purchase and implementation of
replacement records management system software for the Fire Department, in an amount
not to exceed $238,675.05.
PASSED and APPROVED on the ieiday of kM`IQ- , 2023.
Paulette Guajardo, Mayo
ATTE T:
03 3172
Rebecca Huerta, City Secretary
SCANNED
CITY OF CORPUS CHRISTI
CERTIFICATION OF FUNDS
(City Charter Article IV, Sections 7 & 8)
I, the Director of Financial Services of the City of Corpus Christi, Texas (or his/her duly
authorized representative), hereby certify to the City Council and other appropriate officers that
the money required for the current fiscal year's portion of the contract, agreement, obligation
or expenditure described below is in the Treasury to the credit of the Fund specified below, from
which it is to be drawn, and has not been appropriated for any other purpose. Future payments
are subject to annual appropriation by the City Council.
City Council Action Date: September 19, 2023 Legistar Number: 23-1386
Agenda Item:
Resolution authorizing a three-year service agreement with ESO Solutions, Inc., of Austin,
Texas, for replacement records management system software and support to be utilized by
the Fire Department in an amount not to exceed $238,675.05 with FY 2023 funding from the
General Fund.
Amount $238,675.05
Fund Name
Accounting Unit
AcNoount
Org No.
Amount
General Fund
520100
1020
12010
$238,675.05
Total
$238,675.05
o Certification Not Required
Director of Financial Services
Date: (6(.' y0-3