HomeMy WebLinkAboutC2024-010 - 1/9/2024 - Approved
Amendment#1
Finance & Procurement
Date: December 8, 2023
Agreement #: 4441 (Cooperative Purchase via DIR-TSO-4227)
Contractor/Consultant: Vertosoft, LLC
Current Amount: $1,282,038.40
I. By execution of this Amendment #1, the parties desire to renew the pavement management
software (formerly, Cartegraph) and add new permitting and licensing software to Cooperative
Purchase Agreement #4441 (“Agreement”), in accordance with the terms and conditions stated in
DIR-TSO-4227, for a term period ending September 30, 2024, with up to three optional one-year
renewals.
II. Attachment A, Scope of Work, to the Agreement is amended by adding Attachment A-1, which
is attached to this Amendment #1 and incorporated by reference into the Agreement as if fully set
out here in its entirety.
III. Section 2, Scope, of the Agreement is amended by deleting the content of the section in its entirety
and replacing it to read as follows: “Contractor shall provide Budget Module Replacement,
Pavement Management Software, and Permitting & Licensing Management Software in
accordance with the attached quotes and statements of work (“Quotes”), as shown in Attachments
A and A-1, respectively, the content of such attachments being incorporated by reference into this
Agreement as if fully set out here in their entireties.”
IV. Section 3, Term, of the Agreement is amended by deleting the content of the section in its entirety
and replacing it to read as follows: “The term of this Agreement is in three parts, as follows: the
term is five years beginning October 1, 2022, and continuing through September 30, 2027, for the
software purchase made pursuant to Attachments A and B (budget module); for the continuation
and renewal of the pavement management software addressed in Attachment A-1, the term period
is March 1, 2024, through September 30, 2024; and, for the permitting and licensing management
software purchase made pursuant to Attachment A-1, the term period is January 1, 2024, through
September 30, 2024, with three optional one-year renewals (as to the pavement and permitting
management module items) to begin October 1 of each option year and continuing through
September 30 of the following calendar year, with a final expiration date of this Agreement on
September 30, 2027. Subject to sufficient future annual appropriations, the term of the Agreement
beginning on and after October 1, 2027, will auto-renew for continuing one-year terms, until either
party terminates the Agreement in accordance with the conditions and requirements stated in the
Agreement. Any changes and modifications to the scope and/or software products following
execution of this Amendment #1 will be memorialized by written amendment and executed by an
authorized representative of each party.”
V. Section 4, Compensation and Payment, of the Agreement is amended by replacing only the first
paragraph of the section to read as follows: “This Agreement is for an amount not to exceed
$1,486,618.00 subject to approved amendments. All pricing must be in accordance with the
Page 1 of 2
attached Quotes, as shown in Attachments A and A-1. A separate software services agreement
is included as Attachment B, the content of which is incorporated by reference into the Agreement
as if set out fully here in its entirety.” The second paragraph of Section 4 of the Agreement remains
unchanged
VI. Amendment #1 is effective as of January 1, 2024, following execution by both parties.
To the extent that the provisions of this Amendment #1 conflict with any provisions of the Agreement
and prior amendments, if any, the provisions of this Amendment #1 shall prevail and govern for all
intents and purposes.
Josh ChronleyDateContractor Date
Assistant Director – Finance & Procurement
Assistant City Attorney Date
Page 2 of 2
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