HomeMy WebLinkAboutC2024-057 - 2/27/2024 - Approved
General Requirements
The Contractor shall provide all labor, insurance and equipment necessary for the
mowing, maintenance and securing of non-code Compliant properties as
specified in the following Scope of Work.
Contractor Rotation Process
The Contractor will be placed on a rotation list for determining which Contractor will
mow a given property. The initial order in which Contractors are placed on the rotation
list shall be determined by random drawing. The first Contractor’s name drawn shall
be the first on the list. The second name drawn shall be second, and so on.
Scope of Work
The Contractor shall provide mowing, maintenance and securing of non-code
Compliant properties services including but will not be limited to mowing, line
trimming, edging, tree/brush trimming, removal of debris and securing of vacant and
occasionally occupied properties as deemed necessary on a health and safety
basis as outlined below:
A.Contractor shall cut grass to a length of 1½ inches to 2 inches at all designated
locations requiring fine mowing and to length of 2 ½ inches to 3½ inches for all
designated locations requiring rough mowing.
B.Contractor shall remove all trash, debris, cans, bottles, tires, paper and plastic
from the grounds and fence lines. After mowing, Contractor shall remove
any trash and debris cut up by the mowing process. Contractor must use a
push mower and rake where needed. Contractor will not dispose of any trash
and debris into dumpsters or accessory structures located on the property.
The trash and debris must be removed from the property and disposed of in
accordance with City ordinances. If a property has 50 or more tires, a “Whole
Used or Scrap Tires Manifest” shall be submitted to the landfill. A receipt of
disposal from the City landfill or other Texas Commission Environmental Quality
(TCEQ) registered landfill will be required as proof of final and proper disposal.
Contractor is required to show work orders or case number to landfill scale
personnel to show proof of worksite and avoid disposal fee. A penalty may be
imposed for failure to provide proof of receipt and/or payment may be
withheld. The receipt of disposal must be attached to the before and after
photographs.
C.Contractor shall clean and scrape sidewalks, curbs and gutters from
accumulation of grass growth, dirt and sand. Contractor shall clean all
sidewalks, fence lines, curbs, gutters, street edge, structures, buildings and
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any wires free from clinging, climbing and crawling grasses, vines, sand, dirt
and grass clippings as required in City Code of Ordinance Section 49-10 Duty
of abutting owners, etc. to keep sidewalks, curbs, and gutters clean and free
from sand, leaves or dirt, grass or weeds.
D.Contractor shall trim all tree limbs that hang lower than seven feet over the
sidewalk or ground surface and tree limbs that hang lower than 13 feet over the
street. Trees identified for removal must be cut to ground level.
E.Contractor shall not remove any gas tanks or 55-gallon drums from the property.
F.The landfill accepts household hazardous waste labeled and in original
containers (antifreeze, solvents, brake fluid, transmission fluid, batteries, cleaning
solvents, polishes, oven cleaner, pool chemicals, poisons, paint, paint thinner,
paint stripper, spray paint, weed killer, pesticides/insecticides, sprays) and motor
oil (in sealed containers no larger than five gallons).
G.Contractor shall avoid causing “windrows” when mowing. Windrows occur
when a mower goes one direction and causes the grass to lie over because of
wheels, etc. This creates rows of grass not cut uniformly.
H.Contractor shall avoid improper mowing, including, but not limited to:
TERM DESCRIPTION IMAGE
mowing deck comes
Scalping close to or hits the
ground
sharp ridges left in the
lawn surface
Stepped Cutting
sparse patches of uncut
Stingers
grass left behind the
\[stragglers/flags\]
mower
thin strips of uncut grass
left behind the mower
Streaking
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wavy or smooth troughs
Uneven Cutting
in the lawn surface
I.All work completed by Contractor shall be subject to approval by the area
Code Compliance Official/Officer or department designee. Code Compliance
Official/Officer shall have the right to require the Contractor to re-mow, re-trim,
re-edge, re-sweep or re-board properties if the work has not been performed to
contract specifications. Properties which have not been abated adequately will
be re-done before payment authorization is approved and before additional
work orders are issued. Additionally, any work orders already issued to
Contractor may be pulled.
J.Contractor shall meet all the requirements for properly securing a vacant
structure as designated in the Vacant Building Ordinance City Code of
Ordinances Section 13-3009 all unsecured doorways, windows, or other exterior
openings must be covered by wooden structural panels. However, the glazed
portion of an otherwise structurally sound door may be replaced or covered by
a wooden panel. Standards for the boarding of a vacant building and painting
the wood in accordance with City Code of Ordinances Section 13-3010 apply
at least two coats of exterior paint to the exterior panels installed on all
openings, windows, and doors. The coat of the exterior paint must be black,
white, the predominant color of the building, or a color approved by the
administrator.
K.Contractor shall have an email address to receive and return work orders to
the issuing Code Compliance Official/Officer and Code Compliance
Supervisor once completed.
L.Photographs taken by Contractor are required on each work order issued.
1.For a vacant building, a minimum of eight photographs (before work is
started and again after the work is completed) are required to include:
a.one photograph from the front (including curb and gutter) before the
work is started
b.one photograph from the back (including rear yard) before the work is
started
c.one photograph from each side of the structure before the work is
started
d.one photograph of each location listed above after the work is
completed.
e.Photo of load with Litter and Solid Waste for Tonnage Ticket verification.
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2.For a vacant lot, a minimum of four photographs (before the work is
started and again after the work is completed) are required to include:
a.one photograph from the front (including curb and gutter) before the
work is started
b.one photograph including rear of the lot before the work is started
c.one photograph of each location listed above after the work is
completed.
d.Each photograph is to be taken at the same location and angle as
the before pictures. Each photograph shall be labeled with the
address, date,
e.“BEFORE” and “AFTER”. If photographs are not submitted at the
completion of the job payment may be delayed. All photographs must
be clear without the use of filters.
f.Photo of load with Litter and Solid Waste for Tonnage Ticket verification.
3.For UVB (Unsecured Vacant Buildings), the total number of openings; before
the work is started and again after the work is completed are required to
include:
a.boards needed are plywood
b.photograph of each opening before and after board up
c.boards are required to be painted white
d.accurate covering of plywood on the opening. Anything other then that
must be approved through a supervisor.
e.If there is an additional opening that’s not on work order, you must
contact the code officer for approval to cover the opening.
f.Make sure the board is properly secured.
4.Care of Premise/ Warrant Abatement, this will always require a warrant and
cannot be started without a DPO or Code Officer Present.
5.Bid/Warrant Abatements- Contractor must be on time to all scheduled
Bid/warrant Abatements (24-hour notice of unavailability must be
communicated via email). Contractor must be ready to commence work
with all necessary equipment (i.e., trailer, mower, trimmers etc.) as soon as
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the bid process is complete, and the bid has been awarded. Failure to have
the proper equipment will result in the forfeiture of the bid and the
abatement will be awarded to the next lowest bidder.
6.ALL BEFORE/AFTER PHOTOS MUST BE SUBMITTED VIA EMAIL NO LATER THAT 48
HOURS OF THE COMPLETION OF THE WORK ODER.
M.The Contractor will not mow any property that is less than 12 inches, or when
the rightful property owner has already started the mowing/clearing process.
Contractor is still required to provide photographs of the property even if the
property is in compliance or mowed by the property owner. One photograph
of the front and one of the back, when submitting a mowed by owner work
order.
N.Contractor will maintain a professional and civil disposition with all City
representatives, City staff members and the general public. Failure to do so
may result in the termination of the Contractor’s agreement as determined by
the City.
O.When emergency services are requested, the Contractor must respond within
two hours and complete the work order within four hours.
P.Contractor shall possess and display a current Solid Waste Haulers Permit sticker
on each vehicle and trailer used for transporting solid waste. (Permit must be
renewed by August 1of each year).
Q.Contractor shall have a tarpaulin or cover over the load when transporting
solid waste to the landfill or other approved point of disposal.
R.In the event of equipment failure that will extend completion of the work order,
Contractor must notify the issuing Code Official/Officer and Code Compliance
Supervisor.
S.Any and all costs, either direct or indirect, associated with or incidental to
Contractor’s performance of the services described in this scope of work are
the sole responsibility of Contractor and considered to be included in the
contract pricing. Such expenses may include, but are not limited to: travel to
and from the subject property, execution of the work order, clearing and
transporting of debris, storage fees, hauler permit fees, cost of required
insurances and etc.
T.Contractor must provide supervision of the work to ensure compliance with the
contract requirements.
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U.Contractor shall ensure subcontractors comply with all requirements of this
contract, including, but not limited to, those regarding insurance and permits.
V.Contractor shall remain in full compliance with all requirements. Cancellation
or expiration of insurance (unless renewed or secured through another licensed
insurance provider) during the contract period will result in automatic
disqualification of Contractor and removal from the rotation list.
W.Contractor must be equipped with a cellular telephone. Contractor shall
furnish the City with a list of cellular telephone numbers for on-site
representatives. This is to provide a means of effective communication
between City officials and Contractor’s representative concerning
directions, response time, cancellations or problems encountered at the site.
X.If there are any questions or problems encountered on a property, Contractor
must contact a Code Compliance Supervisor or issuing Code
Official/Officer, not the property owner or neighbor.
Equipment Requirements
Contractor shall have all equipment, in good working order, needed to comply witall
A.Push (walk-behind) Mowers
B.Large (riding) Mowers
C.Edger(s)
D.String Trimmer(s) / Weed Eater(s)
E.Leaf Blowers / Vacuums
F.Tree and Brush Trimming Equipment (bow saws, shears, hedge cutters, etc.)
G.Tree Cutting Equipment (chain saw, etc.)
H.Trailers (to haul debris)
I.Cleaning Equipment (brooms, scrapers, rakes, etc.)
J.Masonry (concrete) Tools / Equipment (masonry drill, masonry drill bits,
masonry screws/nails, concrete demolition hammer, etc.)
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K.Other Equipment / Material (CDX exterior grade plywood or oriented strand
board ("OSB") with a minimum one-half (½) inch nominal (seven-sixteenths
(7/16) inch actual) thickness, one-way screws/fasteners, liquid nails, etc.)
Ozone Warning Days
A.All push mowers, weed eaters, or other small engines shall not be used at all.
B.No mowing shall be done on the designated Ozone Action Days except in the
case of a special event, emergency or removing a liability. If mowing is
necessary for such a situation, mowing shall be kept to a minimum. However,
the City shall retain the right to determine and notify Contractor of any such
special event, emergency, or liability.
C.Diesel powered mowing equipment shall be allowed to operate on the
second day of consecutive Ozone Action Days, if equipment is labeled stating
the type of fuel used and Contractor has contacted the City and received
permission to proceed with the work order.
D.Equipment using reformulated gas shall be allowed to operate on the third
day of consecutive Ozone Action Days, if equipment is labeled stating the
type of fuel is used and Contractor has contacted the City and received
permission to proceed with the work order.
Security Requirements
A.Contractor shall maintain and abide by the security measures at all locations
including locking gates when leaving the work site and replacing fencing if
removed by Contractor.
B.Contractor shall not enter building(s) at any location(s) for any reason without
receiving prior approval from the designated Code Compliance Supervisor or
Code Compliance Official/Officer.
Protection of Property
A.Contractor shall take proper measures to protect all property from damage by
the Contractor’s work, and in case of any injury or damage resulting from any
act or omission on the part of or on behalf of Contractor, Contractor shall
restore, at Contractor’s own expense, the damaged property to a condition
similar or equal to that existing before the damage was done, or Contractor
shall make good such injury or damage in an acceptable manner to the City.
All damages caused by Contractor which are not repaired or compensated for
by Contractor will be repaired or compensated for by the City at the
Contractor’s expense. All expenses charged by the City for such repair work or
compensation shall be deducted from any monies owed to Contractor under
any agreement between the City and Contractor.
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B.Mowing equipment and/or heavy equipment shall not be permitted on
properties when, in the opinion of the Contract Administrator, soil and weather
conditions are such that the property will be damaged. Any damage caused
by mowing equipment and/or heavy equipment shall be addressed by the
Contract Administrator.
Schedule
A.Hours of Operation – Contractor shall perform work Monday through Friday
and will be required to be available for weekend assignments as necessary,
excluding City recognized holidays.
B.Contractor must pick up assigned work orders within two business days when
the email server is down. All work orders assigned need to be completed
within the specified time period:
1.Five calendar days from date of issue for mowing and clearing lots.
2.Five calendar days from date of issue for board ups unless emergency
conditions require immediate attention.
3.Work orders not completed on time or within the scope of the specification
may result in future work orders or payments being withheld.
C.In the event Contractor, does not complete the work order within the required
five calendar days of assignment, the City reserves the right to arrange for
services from the next Contractor. Contractor’s frequent failure to complete
the work described herein may result in disqualification of the Contractor and
removal from the rotation list. This decision will be made by the City and is final.
D.In the event of equipment failure that will extend work order completion past
completion date, Contractor must contact the Contract Administrator or
department designee.
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By means of this RFQ, the City will secure qualified Contractors agreeing to the following standard service price
schedules, established by the City of Corpus Christi:
A.Mowing &Clearing-Vacant Lot Rate Table:
LOT SIZE
14 7
2
356
1-5,0005,001-10,001-15,001-20,001-25,001-Over 30,000
square 10,00015,00020,00025,00030,000square feet
feetsquare feet square feet square feet square feet square feet
Density A $0.013$0.011$0.009$0.007$0.006$0.005To be bid out
Density B$0.017$0.015$0.013$0.011$0.009$0.007To be bid out
Density C $0.025$0.022$0.019$0.017$0.015$0.012To be bid out
NOTE:If the square footage times the price per square foot is less than or equal to $65.00, then the Contractor will be
paid $65.00. For lot sizes over 30,000 square feet, the City will solicit bids from at leastthree qualified
Contractors on the rotation list. All bids shall be submitted on the CLEAN UP FORM and/or the BOARD UP FORM
(attached). Of the three,the qualified vendor who submits the lowest bid will be awarded that job. The two
qualified vendors who do not win the bid will be returned to the rotation list.
Density A:Low density vegetation.
Density B:Medium density vegetation and/or light debris.
Density C:High density vegetation and/or heavy debris.
Light Debris:Grass clippings, high weeds (12" or higher), leaves, paper and plastic litter items and discarded textiles of all
sorts.
Moderate Debris:Trash items including, but not limited to, aluminum or tin cans, toys, bottles, old vessels of all sorts, and
household items (e.g.,dishes, tableware, pots,and pans, etc.)
Heavy Debris:Appliances, toilets, furniture, tires, tree trunks, tree limbs and branches.
B.Other Services:
Service Unit Price
Tree Trimming (7 ft. from the ground and 13 ft. over the street) $45.00 each
Tree Removal $95.00 each
Bee Abatement$85.00
Debris Disposal (construction material/brush/furniture/bulky items) $56.43 per ton
Concrete Disposal (slab/rubber) $28.21per ton
Securing Structures (Board ups) with contractorprovided list $90.00 each opening
Disposal fee $10.00 per work order
*Tires$00.00
*If there are50Tires or more, aTCEQ formmustbe filled outby the Code Officer and the contractor.
NOTE: The city reserves the right to change the rates listed above based on changes to fees for disposal of items at the
landfill or other conditions that may warrant price changes.
ATTACHMENT C: INSURANCE AND BOND REQUIREMENTS
I.CONTRACTOR’S LIABILITY INSURANCE
A.Contractor must not commence work under this contract until all insurance required has
been obtained and such insurance has been approved by the City. Contractor must
not allow any subcontractor, to commence work until all similar insurance required of
any subcontractor has been obtained.
B.Contractor must furnish to the City’s Risk Manager and Contract Administrator one (1)
copy of Certificates of Insurance with applicable policy endorsements showing the
following minimum coverage by an insurance company(s) acceptable to the City’s Risk
Manager. The City must be listed as an additional insured on the General liability and
Auto Liability policies by endorsement, and a waiver of subrogation endorsement is
required on GL, AL and WC if applicable. Endorsements must be provided with
Certificate of Insurance. Project name and/or number must be listed in Description Box
of Certificate of Insurance.
TYPE OF INSURANCE MINIMUM INSURANCE COVERAGE
30-day advance written notice ofBodily Injury and Property Damage
cancellation, non-renewal, material Per occurrence - aggregate
change or termination required on all
certificates and policies.
COMMERCIAL GENERAL LIABILITY $500,000 Per Occurrence
including: $500,000 Aggregate
1.Commercial Broad Form
2.Premises – Operations
3.Products/ Completed Operations
4.Contractual Liability
5.Independent Contractors
6.Personal Injury- Advertising Injury
AUTO LIABILITY (including) $300,000 Combined Single Limit
1.Owned
2.Hired and Non-Owned
3.Rented/Leased
WORKERS’S COMPENSATION Statutory and complies with Part II
(All States Endorsement if Company is of this Exhibit.
not
domiciled in Texas) $500,000/$500,000/$500,000
Employers Liability
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C.In the event of accidents of any kind related to this contract, Contractor must furnish
the Risk Manager with copies of all reports of any accidents within 10 days of the
accident.
II.ADDITIONAL REQUIREMENTS
A.Applicable for paid employees, Contractor must obtain workers’ compensation
coverage through a licensed insurance company. The coverage must be written on a
policy and endorsements approved by the Texas Department of Insurance. The
workers’ compensation coverage provided must be in statutory amounts according to
the Texas Department of Insurance, Division of Workers’ Compensation. An All States
Endorsement shall be required if Contractor is not domiciled in the State of Texas.
B.Contractor shall obtain and maintain in full force and effect for the duration of this
Contract, and any extension hereof, at Contractor's sole expense, insurance coverage
written on an occurrence basis by companies authorized and admitted to do business
in the State of Texas and with an A.M. Best's rating of no less than A- VII.
C.Contractor shall be required to submit renewal certificates of insurance throughout the
term of this contract and any extensions within 10 days of the policy expiration dates.
All notices under this Exhibit shall be given to City at the following address:
City of Corpus Christi
Attn: Risk Manager
P.O. Box 9277
Corpus Christi, TX 78469-9277
D.Contractor agrees that, with respect to the above required insurance, all insurance
policies are to contain or be endorsed to contain the following required provisions:
List the City and its officers, officials, employees, and volunteers, as additional insureds
by endorsement with regard to operations, completed operations, and activities of or
on behalf of the named insured performed under contract with the City, with the
exception of the workers' compensation policy;
Provide for an endorsement that the "other insurance" clause shall not apply to the City
of Corpus Christi where the City is an additional insured shown on the policy;
Workers' compensation and employers' liability policies will provide a waiver of
subrogation in favor of the City; and
Provide thirty (30) calendar days advance written notice directly to City of any,
cancellation, non-renewal, material change or termination in coverage and not less
than ten (10) calendar days advance written notice for nonpayment of premium.
E.Within five (5) calendar days of a cancellation, non-renewal, material change or
termination of coverage, Contractor shall provide a replacement Certificate of
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Insurance and applicable endorsements to City. City shall have the option to suspend
Contractor's performance should there be a lapse in coverage at any time during this
contract. Failure to provide and to maintain the required insurance shall constitute a
material breach of this contract.
F.In addition to any other remedies the City may have upon Contractor's failure to provide
and maintain any insurance or policy endorsements to the extent and within the time
herein required, the City shall have the right to order Contractor to stop work hereunder,
and/or withhold any payment(s) which become due to Contractor hereunder until
Contractor demonstrates compliance with the requirements hereof.
G.Nothing herein contained shall be construed as limiting in any way the extent to which
Contractor may be held responsible for payments of damages to persons or property
resulting from Contractor's or its subcontractor’s performance of the work covered
under this contract.
H.It is agreed that Contractor's insurance shall be deemed primary and non-contributory
with respect to any insurance or self insurance carried by the City of Corpus Christi for
liability arising out of operations under this contract.
I.It is understood and agreed that the insurance required is in addition to and separate
from any other obligation contained in this contract.
No Bonds are required for this Service Agreement.
2023 Insurance Requirements
Code Enforcement
General Mowing Contractors – Grounds Maintenance
10/6/2023 Risk Management – Legal Dept.
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ATTACHMENT DWARRANTY REQUIREMENTS
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