HomeMy WebLinkAbout033341 RES - 04/09/2024Resolution to revise City Council Policies Section 1 to allow Council
Members use of a City Phone paid by the City and Section 2 to limit
City Council travel expenses in the months of October through
December in an election year to one -quarter of the annual budgeted
amount.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CORPUS CHRISTI, TEXAS, THAT:
SECTION 1. The City Council Policies, Section 1 is amended by adding the following
language that is underlined (added) and deleting the language that is stricken (deleted)
as delineated below:
1. Mobile phones.
Council Members may elect to use mobile phones provided by and paid for by the
City_ ; the Council Member sha-l4 pay all charges on eack such phone; the Council Member
may request reimbursement for those itemized cm-I4s related to City business made by or
•
SECTION 2. The City Council Policies, Section 2 is amended by adding the following
language that is underlined (added) and deleting the language that is stricken (deleted)
as delineated below:
2. Council travel/business expense.
City Council travel/business expenses are for the purpose of training, exchange of
new ideas, accomplishment of a specific purpose, solution of a definite problem, or
purchase of items related to Council business. Each Council Member will carry out the
purpose of his/her trip in an effective and economical manner. The City will reimburse
Council Members for all reasonable expenses which are incurred while on City business
up to the approved annual budgeted amount for individual Council travel/business
expenses.
a. The City Council will approve a Mayor and Council travel/business related
expense budgets annually. The Council budget will be divided equally
among the eight members of the City Council. Mayor and Council Members
shall not spend more than one -quarter (1/4) of their budget during the first
fiscal quarter (October -December) in an election year: Newly elected Mayor
and Council Members, in April, will be allocated erne third (1/3) the remaining
three-quarters (3/4) of the fiscal annual allocation to each Council Member
upon taking office.
yr-5-a 4 II
SCANNED
b. Expenses reimbursed to Council Members for Council travel and business
related charges will not exceed the amount allocated to each Council
Member.
c. Each Council Member will in his/her reasonable discretion individually
determine the necessity for and benefits to be derived from travel or
business related charges to be incurred. However, reimbursement will be
allowed only up to the amount allocated for each Council Member as
approved in the annual budget. Transferring between individual Council
Member budgets will not be allowed.
d. As authorized by Section 39-321(b), Code of Ordinances, reimbursement
will be on an actual basis as supported by a travel expense report with
supporting documentation or as provided in City Policy No. G-13.0.
e. Included as Other business related charges are expenses such things
expenses include items such as: luncheon/banquet or similar type ticket
charges where the Council Members will be representing the City,
subscriptions to periodicals/publications and individual membership dues to
associations, leagues, etc. that will benefit the member in the conduct of
City business, and other business related meeting expenses. Physical
property purchased by individual Council Members will remain property of
the City after the Council Member's term ends.
f. Council Member's spouse or guest related expenses will not be reimbursed.
g. Except as noted above, general procedures and policies related to City
employee travel will be adhered to by Council Members.
h. Where a Council Member's presence is needed by a specific department of
the City for attendance at a meeting, function, or event, that department
requesting the Council Member's attendance will bear the cost incurred and
such requests shall be approved by the City Manager.
PASSE s and APPROVED on the cl-ti\ day of
Paulette Guajardo, May
, 2024.
ebecca Huerta, City ecretary